Volunteer Positions

The D.C. Area Phi Beta Kappa Association currently has openings for a Membership & Outreach Coordinator, High School Awards Program ManagerWebsite Consultant, and Fundraising Coordinator.

Membership & Outreach Coordinator

Overview

We are seeking a volunteer Membership & Outreach Coordinator to manage communications to our member base, including the distribution of monthly newsletters and event reminders. This position is a great opportunity to learn more about the Association and develop both creative and email communication skills. 

Position Description

  • Draft email communications to distribute the monthly newsletter and inform members of upcoming events
  • Collaborate with board members and other volunteers to strategically develop communications about Association events and programs
  • Assist the Association in maintaining a strong member base by: 1) Sending monthly notifications to those with expiring memberships, 2) Monitoring event RSVPs and communicating with event attendees, 3) Coordinating with the Treasurer to communicate with new members that need to pay dues

Qualifications

  • Member of the DC Area PBK Association in good standing
  • Excellent communication and interpersonal skills
  • Previous experience using email marketing platforms is a plus (we use Vertical Response)
  • Time commitment: this is a one year commitment that requires about 1-2 hours per week

To Apply:

Please send the following documents to volunteer@dcpbk.org:

  • A cover letter detailing how you meet the above qualifications and other experiences and attributes that have prepared you for this position
  • Your resume

This is a non-paid volunteer position and will remain open until filled. 


High School Awards Program Manager

Overview

The DC Area Phi Beta Kappa Association (DC PBK) is currently seeking applicants for the High School Awards Program Manager position. This program, created in 1974, recognizes the academic and civic achievements of outstanding college bound high school seniors in Washington D.C. and nearby Maryland and Virginia. It is the centerpiece of the Association's commitment to community service. In recent years, DC PBK has offered up to three awards of $1,000 each.

As manager, the incumbent will lead the High School Awards Committee, whose work begins in September with preparation of annual objectives, strategy, and work plan. From January through April, committee members actively pursue contact with high school staff and system administrators of private, public, and public charter schools and announce a call for applicants. In April/May, the manager oversees the receipient selection process and also organizes with committee members the annual High School Merit Awards Ceremony. More information on the Program can be found at: http://www.dcpbk.org/programs/high-school-awards. 

Position Description

The High School Awards Committee is composed of at least four DCPBK volunteer members in addition to the manager. The manager serves for a minimum of one year, and oversees the application and award process. Specifically, the manager will: 

  • Convene committee meetings held monthly or bi-monthly and maintain ongoing communication with members
  • Guide development of annual objectives, strategy, work plan, and committee assignments
  • Oversee preparation of award announcements, application guidelines, and letters to high school counselors
  • Design with committee the guidelines and process for award recipient selection
  • Lead the organization of the annual High School Awards ceremony
  • Maintain paper and electronic records of the committee's work each year
  • Participate in the quarterly meetings and deliberations of the DC PBK Board
  • With the webmaster, ensure that the HS Awards pages of the Association website are updated
  • Undertake advocacy and fundraising acitvities with the Fundraising Volunteer to expand the DC PBK High School Awards Endowment Fund
  • Track the progress of selected past award recipients

Qualifications

  • Election to the Phi Beta Kappa Society and current or future membership in the DC Area Phi Beta Kappa Association
  • Strong leadership and organizational skills
  • Demonstrated ability to motivate, manage, and support a small team
  • Skills in dissemination of information, public advocacy, or fundraising
  • Experience as an educator an advantage, preferably at middle or secondary level in the DC Area
  • Passion for encouraging deserving high school students in our area to pursue lifelong learning

To Apply:

Please send a resume and cover letter to volunteer@dcpbk.orgThis is a non-paid volunteer position and will remain open until filled. 


Website Consultant

Overview

The D.C. Area Phi Beta Kappa Association is a local non-profit organization with a membership of about 500. We seek a volunteer Website Consultant to update our Drupal-based website and overhaul the databases maintained on the website. Visit us at www.DCPBK.org.

The website is used to:

  • Publicize our organization, its mission, programs, past and future events, photos, and newsletters
  • Enroll members and maintain member information
  • Track financial contributions via PayPal or check
  • Track RSVPs to events
  • The updated web site must maintainable by the organization members.

Position Description

  • Work with Board Members to update layout of website to make it more user-friendly and accessible
  • Develop and design web pages and web tools to meet the need of a growing membership and to communicate about new programs and events
  • Overhaul databases that track membership information so that they function automatically and accurately
  • Overhaul automated messaging systems on website regarding dues notice reminders

Qualifications

  • Prior experience with Drupal Content Management System
  • Must have prior experience with maintaining a website (any platform)
  • Assertive; Responsive to e-mail and phone calls
  • Excellent interpersonal skills
  • Ability to work effectively in a team environment
  • Availability to dedicate two to four hours a week (occasionally more) until the website has been satisfactorily updated

To Apply:

Send an e-mail to volunteer@dcpbk.org with the following information: A cover letter addressing how you meet the above qualifications and a resume.

This is a non-paid volunteer position and will remain open until filled. This position is limited to the scope of updating the website. Once the website has been satisfactorily updated, the Website Consultant will not be expected to maintain the website going forward.


Fundraising Coordinator

Overview

The DC Area Phi Beta Kappa Association seeks a Fundraising Coordinator to help focus and renew our fundraising goals, to organize a potential fundraising campaign, and to manage any fundraising campaigns with which we decide to move forward. This is a new position and we are open to hearing any and all ideas you might have. We are looking to raise money in order to help grow our revenue to further the goals of the Association, including fostering friendship, scholarship, cultural interests, and intellectual exchange among Phi Betes in the D.C. area and increasing our scholarships to students who have demonstrated excellence in high school. The Association is a small non-profit in Washington, D.C. The majority of our current funding is used to award three annual merit scholarships for local high school students that they can use toward their college tuition.

Position Description

  • Evaluate our membership, association goals, and current financial statements to determine how best to use our current resources to fundraise
  • Seek input from the Manager of the High School Awards Program and volunteer leaders of other significant programs to determine potential fundraising opportunities
  • Collaborate with the leaders of other successful programs (e.g. mentorship program, book club, and even to a certain extent the YP group) to come up with new ideas for fundraising
  • Use information about current programs, operations, and potential fundraising opportunities to develop a fundraising plan to be presented to the Board
  • Work with the Board on how best to proceed with chosen plan
  • Organize a committee, if necessary, to implement the fundraising campaign
  • Communicate with members to promote any fundraising

Qualifications

  • Member of the DC Area PBK association in good standing
  • Previous fundraising experience (either professionally or as a volunteer)
  • Excellent communication and interpersonal skills
  • Detail oriented
  • Time Commitment: This will be more time intensive at the beginning and then TBD once we agree on next steps to implement; the Coordinator needs to be around to help implement his or her ideas, so we expect any applicants to be planning to stay in the DC area for at least one year.

To Apply

Please send the following documents to volunteer@dcpbk.org:

  • A cover letter detailing how you meet the qualifications and other experiences and attributes that have prepared you for this position.
  • Your resume

This is a volunteer position and will remain open until filled.


If you are interested in future volunteer opportunities, please send an e-mail to volunteer@dcpbk.org and let us know your interests!